14 questions about letter layout on the OET Writing sub-test answered

 

The OET Writing sub-test requires candidates to write a letter, usually a referral, discharge, or transfer letter, based on given case notes. Understanding the layout of the letter is crucial to performing well in the exam. Here, we answer 14 common questions about the OET letter layout, providing detailed explanations and examples. 

 

1. Difference between 'Yours sincerely' and 'Yours faithfully':

Use 'Yours sincerely' if you know the recipient’s name (e.g., "Dr. Smith"). Use 'Yours faithfully' if you don’t know the name and are addressing the letter with a general title (e.g., "Dear Sir/Madam"). For instance, if writing to Dr. Brown at a local clinic, you’d close with 'Yours sincerely.' Check out this blog for other acceptable ways to close your letter.

2. Signing the letter:

Do not sign your own name. Instead, use a job title relevant to the letter's context. For example, if you are writing as a nurse, you might close with "Registered Nurse" below the sign-off. Tip. The job title to use to end your letter is often included as part of the ‘Notes’ section at the start of the case notes. 

3.Number of paragraphs:

While there is no strict rule, typically a well-structured letter contains three to five paragraphs. These always include an introduction and recommendations. For example, an introduction paragraph could outline the reason for writing the letter. Other paragraphs might focus on the patient’s current situation, relevant medical history etc. but this will depend on what is appropriate for the case notes. 

4. Closing sentence:

A polite closing sentence such as "Please do not hesitate to contact me if you have any further questions" is best practice. This sentence is not included in the word count but adds a formal touch to the letter. 

5. Capitalisation in the address:

Capitalise proper nouns like names, job titles, and place names. For example, "Dr. Samantha Clark, Chief Surgeon, St. Mary’s Hospital, Melbourne." 

6. Date placement:

The date is typically placed below the address at the top left corner of the letter. Write it clearly, for example, "26 June 2024." It’s also acceptable to write the date before the address. 

7. Reference line content:

The reference line should include the patient’s full name and their date of birth. For example, "Re: Mr. John Doe, DOB: 12/03/1975." 

8. Marking based on lines:

The marking of the letter is based on word count rather than the number of lines. Only the body paragraphs are counted, starting with the opening paragraph and excluding addresses and closing sentences. 

9. Word limit calculation:

The word count starts from the opening paragraph and includes all main body paragraphs. The guided word count range is 180-200 words. For instance, if your introduction starts with "I am writing to refer...", that’s where the count begins. 

10. Writing in block capitals:

Writing in block capitals is allowed in the paper-based test but must be consistent e.g. DR JANE DOE. It is not recommended for the computer-based test due to readability issues. 

Spacing between sections:

Ensure there is at least one blank line between each paragraph. This makes the letter easier to read. For instance, after completing a paragraph on the patient's history, leave a line before starting the next section on recommendations. There is no need to indent the first line of the new

Writing below the last line:

Avoid writing below the last line of the provided writing space. If you need more space, use the next page instead. This prevents any content from being missed or marked down due to poor presentation. 

Planning:

Use the space provided on the back of the writing booklet for planning and rough work or the top of the text box where you type your final letter This helps in organizing thoughts and structuring the letter before writing the final letter. Tip delete any planning from the top of the text box before submitting your letter when taking OET on Computer so it is not included by the assessor in their marking

British or American spelling:

Both British and American spellings are accepted, but consistency is key. For example, if you use "colour" in one part of the letter, do not switch to "color" later. 

 

Example layout

Dr. Jane Doe
Chief Physician
City Health Clinic
123 Health St.
Sydney, NSW 2000

26 June 2024

Re: Mr. John Doe, DOB: 12/03/1975

Dear Dr. Doe,

I am writing to refer Mr. John Doe, a 49-year-old male, who has been experiencing persistent chest pain. Mr. Doe's medical history includes hypertension and diabetes. I recommend a thorough cardiovascular examination.

Please do not hesitate to contact me if you have any further questions.

Yours sincerely,

Registered Nurse

 

This detailed guide ensures that your OET letter is well-structured, professional, and meets the exam requirements. For further information about the OET Writing sub-test click here.